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Library Director

Rehoboth – Blanding Public Library

Full Time Library Director

Description:

The Director of the Blanding Public Library is a professional position, responsible for management of all aspects of library services in conformity with policies established by the Library Board of Trustees, the regulations of the Massachusetts Board of Library Commissioners, the applicable bylaws of the Town of Rehoboth, and the laws of the Commonwealth of Massachusetts. The Director is responsible for planning, organizing, staffing, coordinating, reporting, and budgeting of all library services.

The Director serves under the general supervision of the Rehoboth Antiquarian Society Board of Trustees, which serves as the Library Board of Trustees. The Trustees develop library policy and budget with the professional advice of the Director. The Director performs regular duties independently, referring to the Board on policy and budget matters.

MAJOR DUTIES
1. Plans and initiates library services by assessing community needs, collecting and analyzing community and library data, formulating goals, initiating programs in anticipation of or in response to community needs, and evaluating developments in the library field as they are applicable to local needs. Formulates policies governing the library and recommends them to the library Board for approval.
2. Assesses trends in library service and makes appropriate recommendations to Trustees for changes and/or additions to the library services offered.
3. Manages and coordinates library staff of full-time and part-time, professional, paraprofessional, clerical and maintenance staff. Directly supervises and annually evaluates staff. Provides leadership in effective working relationships and communication, ensuring high quality public services, encouraging creativity and initiative. Implements personnel policies. Recruits, selects, evaluates and terminates all library personnel.
4. Evaluates, selects, and orders library materials for adults, including print and nonprint materials, and/or delegates and oversees such processes. Researches extensive review material and professional publications. Maintains contact with publishers’ representatives. Evaluates collection for weeding and discarding of materials, implements periodic inventory of library collections to determine condition, currency, and use of materials. Selects materials in accordance with materials selection policy and ALA Bill of Rights. Supervises maintenance of library collection records and online public computer catalog.
5. Administers library budget and accounting system, including municipal appropriation, trust funds, state and federal funds, operational expenses, gifts, and donations. Assists in preparation of annual budget request for presentation to the Trustees and Finance Committees. Serves as Library’s Chief Procurement Officer. Determines expenditures to stay within appropriation level. Coordinates cooperative purchasing with regional library system. Actively initiates pursuit of supplemental sources of funding, preparing grant proposals to state agencies, foundations and other organizations, to fund new or supplemental service needs. Coordinates with Friends of the Library and other community service and fundraising organizations and activities. Administers grant funds according to specific guidelines.
6. Coordinates programming and publicity with other branches of the Rehoboth Antiquarian Society, including the Library Advisory Committee, the Development Committee, and the Carpenter Museum. Manages library public relations to promote the library and its services, including issuing publicity releases to local media for specific and general library programs and services. Addresses community groups and civic organizations. Initiates or directs information to the library website and social media used by the library, to the Friends of the Library, and to the Rehoboth Antiquarian Society newsletter.
7. Coordinates and analyzes library operations, summarizes developments, issues monthly reports on library services and activities to the Board. Attends Board meetings, acts as liaison between library Board and staff. Represents the library at meetings of official town boards and committees, local community service boards and organizations, regional and state library agencies, and professional organizations.
8. Evaluates, implements, and maintains library automation system and various software and hardware associated with technology. Upgrades components as needed. Evaluates and introduces new technology as appropriate. Arranges for or conducts library staff training.
9. Manages library building to ensure proper maintenance and utilization of library facilities. Analyzes building needs to recommend improvements to the Board of Trustees. Works to provide safe and efficient conditions for staff and public of all ages within the building and grounds. Responds to building emergencies and takes appropriate action. Ensures servicing of library equipment to maintain proper working order. Contacts and supervises contractors and maintenance employees, who are responsible for general and emergency clean-up, snow removal and minor repairs. Schedules use of the Hall in accordance with Board policy.
10. Directs staff and is responsible for maintenance of library borrower records, in order to protect confidentiality of records of patron use of library materials, in accordance with local, national, and library policies and procedures.
11. Issues activity reports as requested and required to the Board of Trustees, Annual Report to the Town, and Annual Report to the Massachusetts Board of Library Commissioners.


Qualifications: KNOWLEDGE, SKILLS, AND ABILITIES 1. Knowledge of professional library principles, methods, practices and materials. 2. Knowledge of local, regional, state, and federal library regulations. 3. Ability to develop knowledge of community library needs and interests. 4. Knowledge of library administration and management, including personnel, planning, and budget control. 5. Knowledge of computer equipment, operating systems, programs, and networks used by the library and the SAILS library network. 6. Knowledge of supervisory techniques and practices. 7. Ability to direct the work of professional, paraprofessional, clerical and maintenance personnel. 8. Effective skills in oral and written communication for contact with public and staff. 9. Adaptability, initiative, tact, courtesy and good judgment.

Education Required: MINIMUM REQUIREMENTS Master’s degree in Library Science from an American Library Association accredited graduate library school. Meets the eligibility requirements as spelled out by the Massachusetts Board of Library Commissioners. Progressively responsible library experience, including five years of full time administrative and supervisory experience or any equivalent combination of experience and education demonstrating the necessary knowledge, skills, and abilities.

Salary: $

Contact Information: 

Please send inquiries and applications, including a cover letter, resume and list of three references, to
President, Rehoboth Antiquarian Society,
P.O. Box 2, Rehoboth, Mass. 02769,
or to rehobothantiquarian@gmail.com.
Full job description will be sent to interested applicants.


Assistant Library Administrator

Fall River Main

Full Time Assistant Library Administrator

Description:

Under the executive direction of the Administrator of Public Library Services as delegated by the Library
Board and in concert with the executive direction of the Mayor as delegated to the City Administrator, to
supervise the work of a large group of skilled, technical and professional employees engaged in the
operation of public services within the public library system.
ESSENTIAL FUNCTIONS:
(A complete Job Description is available by contacting Human Resources)
This is a responsible professional administrative position which involves planning, programming and
providing timely and efficient service to the people of the City for a variety of important public services
within the public library system. To be responsible for conformance to city, state and federal standards of
all work performed under his/her direction. Work also involves the responsibility for administering
departmental policies and directives promulgated by the Administrator of Public Library Services; to
coordinate the work for which s/he is responsible with the work of other appropriate city employees.
Work is performed with considerable independence under the general administrative direction of the
Administrator of Public Library Services and is reviewed through conferences, reports and program
results. Performs miscellaneous related functions as may be assigned by the Administrator of Public
Library Services.


Qualifications: Must have a considerable knowledge of current trends in public library service and management, including a familiarity with technological applications, and experience in motivating other people in a service profession, particularly in service to children, elderly and other special groups. Considerable teaching ability and human resource management skills. Ability to establish and maintain cooperative and harmonious working relationships with other employees and the general public. A positive attitude and willingness to assume responsibility. Ability to take independent action and make judgment decisions in the absence of specific direction from higher authority. Ability to express self clearly, orally and in writing; ability and willingness to work the schedule required by operations under his/her command.

Education Required: The Assistant Administrator for Public Library Services must be a graduate of an accredited college or university and hold a graduate degree in Library Science (M.L.S., M.I.S. or equivalent) from an ALA accredited program. The position requires five (5) years of experience in Library work, at least two (2) of which should have been on a responsible administrative level. Proficiency in Microsoft Word is required.

Salary: $57,490.00 annually

Closing Date: March 24, 2017

Contact Information: 

Please submit your letter of interest resume and employment application to: Madeline Coelho, Director of
Human Resources, One Government Center, Fall River, MA 02722 or e-mail mcoelho@fallriverma.org
By March 24, 2017
Equal Opportunity Employer


Post-it notes for damaged items

There seems to be some confusion about these post-it notes. On the line that says Lending Library enter the name of the library that was going to circulate it - not the owning library.
1. Using the standard post-it note form supplied by SAILS record the type of damage, enter today’s date and circulating library. This post-it should be put inside the cover of the item if possible.
2. The item can then be checked out to the patron
3. The circulating library should immediately place a hold on the item for the item’s owning library. A hold note must be entered briefly stating the item is damaged.
4. When the item is returning to the owning library, that library should update the item record so that the circulation note states the item is damaged. The item can then be put back into circulation.

Also please note - it is the owning library that enters the circulation note not the circulating library.

The purpose of these post-it notes is to allow a patron to borrow an item without being charged for existing damage.

Sincerely,
Deborah K. Conrad, Executive Directo

Charge History display in Enterprise

Dear Library Staff,
This is an FYI about viewing the Charge History in a patron record. After the latest upgrade, we heard complaints from patrons and staff about the loss of the author information in the charge history display in Enterprise.

We were completely taken by surprise of this change. If your patrons complain, please submit the complaint to support@sailsinc.org and we will forward this to SirsiDynix. This is certainly not something we would have done. As far as we knew the only thing that was going to happen was that patrons would be able to sort their charge history. We can't do anything about it either.

We are as unhappy about this as your patrons may be.

Thank you,
Laurie

Clean Hold Shelf Report – HOLD-Exp

It has come to our attention that there are times when an available hold expires, the item belongs to another library, but the Clean Holds Report does not put the item in transit. Rather, the report lists the item with a location of HOLD-EXP (see below)

PAT

Patrick, Phaedra
The curious charms of Arthur Pepper / Phaedra Patrick
location:HOLD-EXP item ID:32038001098526 item type:BOOK
owning library:MATTAPOIS

Please make sure that anyone who deals with holds that have expired on the hold shelf knows that before putting one of these in delivery it must be put in transit. Also, they should make sure that the item actually belongs to your library before reshelving it.

Congratulations to the Fall River Historical Society on their lovely, new website!
frhist

Itemcat3 updates

SAILS will have completed the itemcat3 updates to the database by October 3. This means that starting next Monday when you add items to the database you must be sure to enter an itemcat1 (used for circulation) itemcat2 (used to define audience for the item) and itemcat3 (broad categories for reporting.) We are not going to be doing any verification that these values are being added so if there is a problem next July with reports we won't be aware. This is also something you can't run reports for in Directors Station - it doesn't know about the itemcategory 3.

If you are unsure of what categories to use here are the definitions as set up by the MBLC:

Name - Description
AUDIO - Compact discs, cassettes etc., Playaways for books, etc.
BOOKS -BOOKS
DAUDIO -Downloadable audio (audiobooks, music)
DVIDEO -Downloadable video
E-BOOKS -E-books
ELECTRONIC - Materials in electronic format (including CD-ROM and video games)
MICROFORMS - Materials in microforms (fiche rolls, etc.)
MISC - Miscellaneous (ebook readers, museum passes, equipment, puppets, kits, board games, art, etc.)
PERIODICAL - Print periodicals, newspapers and other print serials (including scholarly or scientific journals)
VIDEO - DVDs/Blu-ray discs/VHS, Playaway View, etc.