Manager of Bibliographic and Digital Services

SAILS Headquarters

Full Time Manager of Bibliographic and Digital Services


The Manager of Bibliographic and Digital Services oversees the development, maintenance and enhancement of the bibliographic databases and digital collections supported by SAILS, including digital archives, electronic resource collections, serials, and acquisitions. The Manager of Bibliographic and Digital Services collaborates with the Executive Director, SAILS user groups, and the SAILS Board in the development and implementation of long and short range strategic plans. This position reports to the Executive Director.


Bibliographic Services

  • Establish departmental goals and objectives in relation to Network’s strategic directions
  • Establish cataloging priorities consistent with client-service expectations
  • Supervise Cataloging Services staff, their training, evaluation, and development
  • Responsible for establishing and reviewing cataloging procedures and practices for all types of print and nonprint formats.
  • Keep abreast of cataloging rules, local/national standards and trends, as well as emerging technologies through reading, webinars, trainings, conference attendance, etc.
  • Manages the loading and quality control for all vendor supplied records and data.
  • Oversees batch loading and global editing of database records.

SAILS Digital & Electronic Collections

  • Provide leadership and expertise for projects involving metadata for digital objects
  • Responsible for establishing and reviewing metadata procedures and practices for the SAILS Digital Media Archives System.
  • Serve as liaison with member libraries to promote participation in the SAILS Digital History Collection.
  • Promote Digital History Collection and serve as liaison with statewide and national digitization groups.
  • Oversees the development and support of SAILS electronic resource collections, including those that are SAILS-wide collections and those that are available to a subset of libraries through a group subscription.
  • Provide training and documentation for SAILS digital and electronic collections.
  • Serve as consultant to vendors and member libraries for implementation and support.
  • Troubleshooting issues in the ILS for cataloging, serials, and acquisitions-related.


  • Develops appropriate documentation for member libraries on how to enter bibliographic data into the SAILS databases.
  • In conjunction with the Network Cataloger, develops the format and content of appropriate cataloging workshops for SAILS libraries.
  • Provide onsite assistance and consulting services to new member libraries.
  • Serve as backup support for other functional areas of the ILS on an as needed basis.


  • Staff liaison to network and out-of-network committees as assigned
  • Participate in the annual budgeting process.
  • Advise and assist in the implementation and planning of grant proposals.
  • Participates as a member of the Network Management team which consists of the Executive Director and Assistant Director for Technology Services.


  • MLS from an ALA-accredited program or equivalent; professional cataloging experience (minimum 5 years) in a consortia setting.
  • Experience should include original cataloging, using AACR2 and RDA, Dublin Core, and LCSH; proficiency with computer technology, OCLC, and the cataloging component of an integrated library system; knowledge of cataloging standards for digital formats; familiarity with established and emerging metadata standards.
  • Knowledge of emerging information technology trends in libraries is required.
  • Knowledge of trends in electronic resource licensing, purchase models, access methods, and copyright is required.
  • A strong service orientation and the ability to work in a collegial manner with other libraries are essential.
  • Supervisory experience managing cataloging operations in a library consortium required.
  • Experience with Symphony Workflows is highly desirable.
  • Proven written and oral communications and group facilitation skills, sensitivity to different learning styles and strong public service philosophy required.
  • Proven ability to work as a member of a team. Flexibility in a continually changing environment.
  • Valid Driver’s License and vehicle with current insurance coverage.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Education Required: MLS

Salary: $60,407 to $81,101

Closing Date: June 3, 2019

Contact Information: 

Submit a cover letter, resume and three references as a PDF by email to with the subject line: Manager of Bibliographic and Digital Services. Open until filled.

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